Our Friends and Partners are Hiring!!!

As a courtesy to our partners and guests, we are listing some of the jobs they’ve shared with us to be posted to the Offshore Diaries audience! Click below and submit your information and resume. Good luck!

General Virtual Assistant
Multiple Positions
Hours: Full/Part Time Roles Available

General Virtual Assistant (Remote)

We are seeking a highly organized, proactive Virtual Assistant to support our daily operations and keep our team running smoothly. In this versatile role, you will wear many hats, stepping in to handle administrative tasks, streamline processes, and ensure our projects stay on track. If you are an independent problem-solver who thrives in a remote environment, we would love to meet you.

Key Responsibilities:

• Manage busy email inboxes, draft professional correspondence, and respond to routine inquiries.
• Coordinate scheduling, manage complex calendars, and organize team meetings.
• Perform accurate data entry, internet research, and maintain updated spreadsheets or databases.
• Assist with light project management, tracking deadlines and following up with team members.
• Format, proofread, and prepare documents, reports, and presentations.

Requirements:

• 2+ years of experience as a Virtual Assistant, Executive Assistant, or in remote administration.
• High proficiency in Google Workspace and Microsoft Office.
• Familiarity with modern collaboration tools (e.g., Slack, Zoom, Asana, Trello).
• Exceptional time-management skills and the ability to prioritize tasks with minimal supervision.
• Strong written and verbal communication skills.

Virtual Paralegal/Legal Assistant
US Trademarks and Patents

New Jersey based Law Firm
Hours: Full/Part Time Roles Available

Responsibilities: 

• Researching trademark and copyright laws 
• Conducting trademark searches 
• Preparing and filing trademark applications 
• Maintaining and managing trademark disputes. Including opposing and defending against third-party trademark infringement claims 
• Responding to office actions 
• Maintaining client files 
• Handling correspondence with the USPTO 
• Supporting lawyer(s) by managing calendars and schedules 
• Keeping track of deadlines 
• Assisting with trademark maintenance and enforcement 
• Interacting with clients 

Qualifications: 

• Bachelor’s degree in Paralegal Studies, Legal Studies, or related field 
• Paralegal certificate from an ABA-approved program – preferred but not required 
• 2+ years of directly related experience to the position  
• Experience with trademark management software (Huski.ai preferred) 
• Excellent written and verbal communication skills 
• Detail-oriented with strong organizational skills 

Remote Executive Assistant

US based Real Estate Company
Hours: Full Time

Fast-paced, high-producing real estate team dedicated to delivering an exceptional, white-glove experience to our buyers and sellers. We are growing rapidly and looking for a highly organized, proactive, and tech-savvy Remote Executive Assistant to serve as the right hand to our lead agent(s).

The Role

You will be the operational backbone of our business. This is not just a data-entry role; you are a strategic partner who anticipates needs, protects the agent’s time, and ensures nothing falls through the cracks. The ideal candidate thrives in a fast-paced environment, possesses a background in real estate, and loves creating systems that drive efficiency.

Key Responsibilities

Inbox & Calendar Management: Act as the gatekeeper. Triage emails, draft responses, and manage a complex, ever-changing calendar (scheduling showings, listing appointments, and team meetings).

CRM & Database Mastery: Maintain and optimize our CRM (e.g., Follow Up Boss, kvCORE, Salesforce). Ensure leads are routed correctly, follow-up campaigns are active, and contact records are impeccably updated.

Transaction & Listing Support: Work seamlessly with our Transaction Coordinator. Assist in drafting agreements, preparing listing presentations, gathering property details, and coordinating with vendors (photographers, stagers, inspectors).

Experience 

Minimum of 2 years of experience as an Executive Assistant, ideally within the real estate industry.

Virtual Assistant
Healthcare

US based Real Estate Company
Hours: Full Time

Healthcare Virtual Assistant (Remote)

Are you a highly organized professional with medical administrative experience? We are a growing telehealth practice seeking a dedicated Virtual Assistant to join our remote team.

Key Responsibilities:

• Schedule patient appointments and manage provider calendars.
• Verify insurance and assist with basic medical billing.
• Maintain Electronic Health Records (EHR) securely.
• Triage patient emails and phone inquiries with empathy.

Requirements:

• 2+ years of healthcare administration experience.
• Strong knowledge of medical terminology and strict HIPAA compliance.
• Proficiency with modern EHR software.

Legal Virtual Assistant
Personal Injury Expertise

New York based Law Firm
Hours: Part/Full Time Availability

Legal Virtual Assistant – Personal Injury (Remote)

We are a fast-paced personal injury law firm seeking a highly organized Legal Virtual Assistant to support our remote team.

Key Responsibilities:

• Request, track, and organize medical records and bills.
• Draft legal correspondence and format demand letters.
• Manage attorney calendars, scheduling depositions and client meetings.
• Communicate professionally with clients, insurance adjusters, and medical providers.

Requirements:

• 1+ years of personal injury or legal admin experience.
• Proficiency in legal case management software (e.g., Filevine, Clio).
• Exceptional attention to detail and communication skills.

Remote Assistant
Doctor’s Office

California Clinic
Hours: Part/Full Time Availability

Remote Medical Assistant / Virtual Receptionist

We are a busy, patient-focused medical practice seeking a dedicated Remote Assistant to serve as the first point of contact for our patients. If you are compassionate, highly organized, and thrive in a fast-paced healthcare environment, we want you on our team.

Key Responsibilities:

• Manage incoming patient calls, triage inquiries, and route urgent messages securely.
• Schedule, reschedule, and confirm patient appointments across multiple provider calendars.
• Process prescription refill requests and coordinate closely with local pharmacies.
• Perform insurance verification and pre-authorization prior to patient visits.
• Accurately update and maintain patient demographics in our EMR system.

Requirements:

• 2+ years of administrative experience in a medical office setting.
• Deep understanding of medical terminology and strict adherence to HIPAA.
• Proficiency with modern EMR software (e.g., Epic, Athenahealth, DrChrono).
• Excellent communication skills with a warm, empathetic, and professional phone demeanor.
• A secure, HIPAA-compliant home office setup with reliable, high-speed internet.

AP/AR Support
Bookkeeper

Private
Hours: Full Time

Remote Bookkeeper

We are a growing business seeking a meticulous, detail-oriented Remote Bookkeeper to manage our daily financial records. If you love numbers, are highly organized, and excel at keeping financial operations running smoothly from afar, we want you on our team.

Key Responsibilities:

• Manage Accounts Payable (AP) and Accounts Receivable (AR), ensuring timely invoicing and bill payments.
• Perform accurate monthly bank, credit card, and account reconciliations.
• Prepare and generate monthly financial reports, including Profit & Loss statements and Balance Sheets.
• Categorize daily transactions accurately in our accounting software.
• Assist with payroll processing and track employee expenses.

Requirements:

• 3+ years of dedicated bookkeeping or accounting experience.
• Expert-level proficiency in QuickBooks Online or Xero (ProAdvisor certification is a major plus).
• Solid understanding of basic accounting principles and GAAP.
• Exceptional attention to detail and ability to spot discrepancies.
• Reliable high-speed internet and the ability to work independently in a remote setting.